5 Management Principles Every Event Planner Should Know


 

Today, the majority of event planners learn by apprenticeship and not the formal way. Sometimes, the self-taught individuals are skeptical of their capabilities until they see other people emulating them. For those who take formal courses on event management in Auckland, there are 5 principles they are taught to master.

1.Evaluation

 If you have no idea of where you are coming hood, chances are you don’t know where you are headed to. As an event planner, evaluate the event and think about what needs to be improved. You should have as part of your planning gear a book and a pen. It seems cumbersome but writing down the things that need attention is critical to success. Evaluate the venue and know the weak links so you can mend them before time erupts. You want to know how to make your client happy, so make sure you note each and every one of their needs. That means you have to schedule pre-event meetings to bring together as many stakeholders as you can. Make use of surveys to find inspirations especially from your client.

2.Knowing the audience

Knowing the reason you are planning an event is paramount. What type of client are you dealing with and what kind of attendees is expected?  The audience has a way of telling right away if you plan an inappropriate event. Their mood and cooperation will tell it all. Some events are for entertainment; others for education, championship, engagement, or celebrations. So you should always know what kind of audience to expect.

3.Detailed Planning

The success of event management depends on planning. As an event planner, you must understand each and every aspect of the event from timelines, goals, and tasks. Planning entails more than just creating a to-do list; it is about creating a meticulous timeline of events, simple schedules, a list of responsibilities, and how every plan is related to the others.  A detailed plan is like a map; it leads you to the correct destination.

4.Benefit of doubt

You can trust someone else’s expertise only if you verify. For instance, the vendors will improve your customer experience. At some point, a vendor might want a deposit but you need to be sure that they will deliver nothing short of quality supplies. You should ask for references, photos as evidence, and check the customer reviews if the vendors have a website page. If a vendor fails to cooperate especially when you ask for a reference, just find another one who you can trust.

5.Emergency anticipation

Something unexpected is always bound to happen during an event. A great event planner expects this and puts contingency plans in place. Such scenarios as power outage must be planned for in advance and a budget put in place. Sometimes the guests might need more tents and other equipment which were not in the initial plan. For such pop-up issues, it is important to have a clear protocol on how to handle the situation.

Every event differs in size and shape. From trade shows, concerts, weddings, corporate meetings, conventions, and festivals these principles are very much applicable. It doesn’t matter whether the occasion has twenty of ten thousand people, these tenets must always be considered by an event company in Auckland soon the objectives of the occasion are identified.